Section § 69840

Explanation

This law section clarifies that the court clerk has all the duties and powers related to court actions, records, and proceedings that were previously the responsibility of the county clerk. Essentially, this shifts specific responsibilities from the county clerk to the court clerk. It also notes that deputy court clerks must follow certain rules starting in Section 1190.

(a)CA Government Code § 69840(a) The clerk of the court shall exercise or perform, in addition to the powers, duties, and responsibilities provided by statute, any powers, duties, and responsibilities required or permitted to be exercised by the county clerk in connection with judicial actions, proceedings, and records. The county clerk is relieved of any obligation imposed by law on the county clerk with respect to these powers, duties, and responsibilities.
(b)CA Government Code § 69840(b) A deputy court clerk is subject to the provisions of Article 7 (commencing with Section 1190) of Chapter 1 of Division 4 of Title 1.

Section § 69841

Explanation
The clerk of the superior court must be present at every court session in the county and assist judges in their private offices as needed.
The clerk of the superior court shall attend each session of the superior court in the county and upon the judges of the court in chambers when required.

Section § 69842

Explanation

The clerk at the superior court needs to maintain organized lists (indexes) to quickly find any court cases. These lists separate the names of plaintiffs and defendants in civil cases and defendants in criminal cases. Next to each name, the list should show the case number and the names of the opposing party or parties involved.

The clerk of the superior court shall keep such indexes as will insure ready reference to any action or proceeding filed in the court. There shall be separate indexes of plaintiffs and defendants in civil actions and of defendants in criminal actions. The name of each plaintiff and defendant shall be indexed and there shall appear opposite each name indexed the number of the action or proceeding and the name or names of the adverse litigant or litigants.

Section § 69843

Explanation

The court clerk is responsible for sending out all official court documents and notifications that need to be distributed.

The clerk of the superior court shall issue all process and notices required to be issued.

Section § 69844

Explanation

The clerk of the superior court must keep detailed records of the court's decisions, including orders, judgments, and decrees, and note the date of each entry. If the law specifies a timeframe for entering these records, they must comply. However, even if they don't record the date or miss the timeline, it doesn't make these records invalid or ineffective.

The clerk of the superior court shall keep the minutes and other records of the court, entering at length within the time specified by law, or forthwith if no time is specified, any order, judgment, and decree of the court which is required to be entered and showing the date when each entry is made. Failure so to enter the date or failure to enter the order, judgment, or decree within the time specified in this section shall not affect the validity or effectiveness of the entry.

Section § 69844.5

Explanation

Starting July 1, 1997, superior court clerks must send certain criminal conviction records to the Department of Justice's computer system. This system is accessible to authorized district attorneys and state prosecutors. The law doesn't require courts to buy new equipment or change their processes.

On and after July 1, 1997, each clerk of the superior court shall prospectively certify and submit those court records specified by the Judicial Council which relate to criminal convictions for entry into a computer system operated by the Department of Justice that can be accessed by authorized agents of any district attorney or other state prosecuting agency. This section shall not be construed to require a superior court to acquire any new equipment or to implement any new procedures.

Section § 69844.7

Explanation

This section says that in certain counties where court rules require the clerk to file individual minute orders sequentially in the court's records, clerks don't need to keep a separate 'minute book' if records are also being copied onto microfilm before destruction. However, clerks still must keep minutes and maintain a judgment book to log judgments and decrees.

Notwithstanding any provisions of law to the contrary, in those counties where it is required by court order or rule that the clerk of the superior court place individual minute orders in the court’s file of actions in chronological order, and if it is otherwise required by law that as a prerequisite to destruction of such records a microfilm copy thereof be made, the clerk shall not be required to keep a minute book but shall be required to keep minutes. Nothing contained herein shall eliminate the requirement for a judgment book where judgments and decrees are required to be entered.

Section § 69845

Explanation

The clerk of the superior court is allowed to keep a detailed record called a register of actions. This record logs the title of each case, the date it started, and updates about every significant step taken in the case and when those steps occurred.

The clerk of the superior court may keep a register of actions in which shall be entered the title of each cause, with the date of its commencement and a memorandum of every subsequent proceeding in the action with its date.

Section § 69845.5

Explanation

This law allows the clerk of the superior court to keep a record of court actions by preserving all related documents and records, instead of using the traditional method described in another section.

In lieu of maintaining a register of actions as described in Section 69845, the clerk of the superior court may maintain a register of actions by preserving all the court records filed, lodged, or maintained in connection with the case.

Section § 69846

Explanation

The clerk of the superior court is responsible for securely keeping or lawfully disposing of all documents and records submitted in any legal case or proceeding in the court.

The clerk of the superior court shall safely keep or dispose of according to law all papers and records filed or deposited in any action or proceeding before the court.

Section § 69846.5

Explanation

When any document is filed with the superior court, the court clerk has to stamp the document with the exact date it was filed, including the day, month, and year.

The clerk of the superior court shall endorse on each paper filed with the court the day, month, and year it is filed.

Section § 69847

Explanation

This law requires the clerk of the superior court to maintain two specific books for record-keeping. The first book lists, alphabetically, the names of individuals who have declared their intention to become U.S. citizens, along with the date they made this declaration. The second book records, also alphabetically, the names of individuals who have been granted U.S. citizenship by the court. Alongside each name in the second book, details about their previous nationality, the date of admission, and the page number of the official court record admitting them as citizens are noted.

The clerk of the superior court shall provide two books. In one of the books the clerk shall enter in alphabetical order the names of each person who has declared his intention to become a citizen of the United States since the organization of the court and the date of such declaration. In the other book the clerk shall enter in alphabetical order the name of each person who has been admitted a citizen of the United States by the court, and the clerk shall also enter in separate columns opposite each name, the country of which the person was before a citizen or subject, the date of his admission, and the page of the book of the record of the court containing the order admitting him as such citizen.

Section § 69848

Explanation

The clerk of the superior court is allowed to use a facsimile, or electronic copy, of their signature on official court documents as long as an authorized deputy adds their initials to certify it.

The clerk of the superior court may use a facsimile signature on any court documents regularly maintained in the ordinary course of business for the purpose of filing or certifying those documents, provided the authorized deputy initials the facsimile signature.