WarrantsPayment and Registration
Section § 29820
This law explains how a treasurer should handle payments when a payment request, known as a warrant, is submitted. If there is enough money available, the treasurer has three options: They can mark the warrant as paid and record the payment date, follow the practices approved by the governing board, or use the paid data from their bank. Additionally, the treasurer can choose whether warrants are payable at their office or at any bank where the county's funds are held.
Section § 29821
This law says that if an officer is going to issue a warrant, which is like a payment order, for more money than is currently available in a specific fund, they must get it registered with the treasurer before it can be issued. This registration is done according to another law section.
Section § 29822
This law allows a local agency's governing board to decide to issue registered warrants by majority vote. Registered warrants are a type of financial instrument. Before doing so, they must adopt a resolution that explains why these warrants are needed, specifies the relevant treasury fund numbers, and states the maturity date if the warrants are for a fixed period. Such resolutions must be submitted to the issuing officer in advance of any claims or orders. All relevant claims or orders must bear a specific stamp indicating their submission for registered warrants. Additionally, each issued warrant must be presented to the treasurer for registration.
“Submitted for Registered Warrant Pursuant to Board Authorization No. ____, dated ____.”
Section § 29823
This law states that when a warrant (which is essentially a written order to pay a specific amount) is given to the treasurer but cannot be paid because there is not enough money, the treasurer must record a few details on the back of the warrant. These details include the date it was presented, the fact that it can't be paid due to a lack of funds, and that the warrant will earn interest from the registration date until it can be paid or the treasurer provides notice. Finally, the warrant is sent back to the original issuer for distribution.
Section § 29824
This law explains how the interest rate on registered warrants is set and managed. A 'ratesetting committee' comprising the auditor, treasurer, and a representative from the issuing local agency determines the interest rate, ensuring it aligns with good business practices.
Interest is calculated based on the actual number of days in a year (365 days) and is paid to the warrant holder on the redemption date. However, interest stops on the maturity date if there is enough money available for payment or when the treasurer provides notice per Section 29826.
Section § 29825
This law requires the treasurer to keep a special record for registered warrants, which are types of official financial documents. The record must include the date each warrant is submitted, the interest rate it earns, and any due date set for the warrant's payment.
Section § 29826
This law explains how registered warrants, which are similar to IOUs issued by a government when funds are insufficient, should be handled by the treasurer. When there's money available, these warrants are paid in the order they were registered. The treasurer must notify warrant holders when funds are available, stopping interest from accruing once notice is given. Warrants with specific maturity dates should be paid on that date, but if funds are unavailable, they continue to earn interest and are treated like other warrants. If a warrant isn't presented for payment within 60 days of a notice, the funds are used for other pending warrants, but the original warrant will still be paid when enough funds become available again.
Section § 29827
When the treasurer pays a warrant that has interest, they need to write down how much interest was paid on the warrant itself. They also have to record the interest separately from the main amount in their records.
Section § 29828
This law states that the county treasurer can charge the entity that issues a warrant (like a government agency) for the administrative costs of handling that warrant. These costs include things like keeping records, informing relevant parties, calculating interest, and processing payments.