Section § 29820

Explanation

This law explains how a treasurer should handle payments when a payment request, known as a warrant, is submitted. If there is enough money available, the treasurer has three options: They can mark the warrant as paid and record the payment date, follow the practices approved by the governing board, or use the paid data from their bank. Additionally, the treasurer can choose whether warrants are payable at their office or at any bank where the county's funds are held.

When a warrant is presented for payment, if there is money in the fund for that purpose, the treasurer shall pay it by any of the following methods:
(a)CA Government Code § 29820(a) By stamping thereon or perforating therein the word “Paid” and the date of payment.
(b)CA Government Code § 29820(b) In accordance with those practices with respect to form, issuance, delivery, endorsement, and payment as approved by the governing board pursuant to Section 53910.
(c)CA Government Code § 29820(c) By accepting the paid data per the treasurer’s bank.
At the option of the treasurer, warrants may be payable at the treasurer’s office or at any bank at which money of the county is deposited.

Section § 29821

Explanation

This law says that if an officer is going to issue a warrant, which is like a payment order, for more money than is currently available in a specific fund, they must get it registered with the treasurer before it can be issued. This registration is done according to another law section.

Whenever an issuing officer draws a warrant upon the fund in an amount that exceeds the balance of the fund and the issuing officer determines that the warrant requires registration, the issuing officer shall, prior to the issuance of that warrant, present it to the treasurer for registration pursuant to Section 29823.

Section § 29822

Explanation

This law allows a local agency's governing board to decide to issue registered warrants by majority vote. Registered warrants are a type of financial instrument. Before doing so, they must adopt a resolution that explains why these warrants are needed, specifies the relevant treasury fund numbers, and states the maturity date if the warrants are for a fixed period. Such resolutions must be submitted to the issuing officer in advance of any claims or orders. All relevant claims or orders must bear a specific stamp indicating their submission for registered warrants. Additionally, each issued warrant must be presented to the treasurer for registration.

The governing board of any local agency may, by the affirmative vote of a majority of its members, adopt a resolution authorizing the issuing of registered warrants. Any resolution adopted pursuant to this section shall state all of the following:
(a)CA Government Code § 29822(a) The reason for issuing registered warrants.
(b)CA Government Code § 29822(b) The treasurer’s fund number or numbers upon which the warrants are to be drawn.
(c)CA Government Code § 29822(c) The maturity date of the registered warrants where the warrants are issued for a period of fixed duration.
Any resolution adopted pursuant to this section shall be submitted to the issuing officer prior to the time any claims or orders are presented.
All approved local agency claims or orders drawn against a fund or funds subject to the issuance of registered warrants authorized pursuant to this section shall be clearly stamped with the following:
“Submitted for Registered Warrant Pursuant to Board Authorization No. ____, dated ____.”
Each warrant issued pursuant to a resolution adopted pursuant to this section shall, prior to issuance, be presented to the treasurer for registration pursuant to Section 29823.

Section § 29823

Explanation

This law states that when a warrant (which is essentially a written order to pay a specific amount) is given to the treasurer but cannot be paid because there is not enough money, the treasurer must record a few details on the back of the warrant. These details include the date it was presented, the fact that it can't be paid due to a lack of funds, and that the warrant will earn interest from the registration date until it can be paid or the treasurer provides notice. Finally, the warrant is sent back to the original issuer for distribution.

The treasurer shall register any warrant presented to him or her pursuant to Section 29821 or 29822 by endorsing upon the back of that warrant all of the following:
(a)CA Government Code § 29823(a) The date the warrant was presented to him or her.
(b)CA Government Code § 29823(b) That the warrant is not paid for lack of funds.
(c)CA Government Code § 29823(c) That the warrant bears interest at the rate fixed by law from the date of registration to and including the date of maturity, or the date of the treasurer’s first notice pursuant to subdivision (b) of Section 29826.
Any warrant registered pursuant to this section shall be returned to the issuing officer for disbursement.

Section § 29824

Explanation

This law explains how the interest rate on registered warrants is set and managed. A 'ratesetting committee' comprising the auditor, treasurer, and a representative from the issuing local agency determines the interest rate, ensuring it aligns with good business practices.

Interest is calculated based on the actual number of days in a year (365 days) and is paid to the warrant holder on the redemption date. However, interest stops on the maturity date if there is enough money available for payment or when the treasurer provides notice per Section 29826.

(a)CA Government Code § 29824(a) The rate of interest payable on a registered warrant shall be determined by a ratesetting committee upon the affirmative vote of a majority of its members. A ratesetting committee shall consist of the auditor, the treasurer, and one representative of the issuing local agency, and shall in its discretion set a rate of interest payable on registered warrants that is consistent with sound business principles.
(b)CA Government Code § 29824(b) Interest on registered warrants shall be paid on the basis of actual days and a 365-day year, and shall accrue to the holder of the warrant on the date of redemption. A registered warrant shall cease to bear interest on any maturity date endorsed on its face, if on that date unapplied money is available for its payment, or on the date of the treasurer’s notice pursuant to subdivision (b) of Section 29826.

Section § 29825

Explanation

This law requires the treasurer to keep a special record for registered warrants, which are types of official financial documents. The record must include the date each warrant is submitted, the interest rate it earns, and any due date set for the warrant's payment.

The treasurer shall maintain a separate register for registered warrants that records for each registered warrant all of the following information:
(a)CA Government Code § 29825(a) The date on which the warrant is presented.
(b)CA Government Code § 29825(b) The rate of interest payable on that warrant.
(c)CA Government Code § 29825(c) Any specified maturity date of that warrant.

Section § 29826

Explanation

This law explains how registered warrants, which are similar to IOUs issued by a government when funds are insufficient, should be handled by the treasurer. When there's money available, these warrants are paid in the order they were registered. The treasurer must notify warrant holders when funds are available, stopping interest from accruing once notice is given. Warrants with specific maturity dates should be paid on that date, but if funds are unavailable, they continue to earn interest and are treated like other warrants. If a warrant isn't presented for payment within 60 days of a notice, the funds are used for other pending warrants, but the original warrant will still be paid when enough funds become available again.

(a)CA Government Code § 29826(a) Registered warrants shall be paid out of money in the fund that may be properly applied to those warrants according to the order in which each warrant was presented to the treasurer for registration. Upon receipt of money into the fund, the treasurer shall set apart so much of that money that may be properly applied to the payment of registered warrants as is necessary for the payment of principal and interest.
(b)CA Government Code § 29826(b) When there is sufficient money in the fund to pay the warrants drawing interest, the treasurer shall give notice to the registered warrantholder by mail, or by published notice in a newspaper of general circulation published in the county, or if none is published therein, by written notice posted in an appropriate public notice location in the courthouse. When advertising warrants in a newspaper, the treasurer shall not publish the warrants in detail, but shall give notice only that certain warrant numbers or series of numbers stated in the notice are payable. From the date of mailing, or first publication or posting of the notice, the warrants cease to draw interest.
(c)CA Government Code § 29826(c) A registered warrant that bears a maturity date shall be paid by the county treasurer upon that date out of moneys then available. However, if on the maturity date endorsed on a registered warrant, there is no money available for its payment, the registered warrant shall continue to bear interest and shall become payable in the same manner as registered warrants not bearing maturity dates.
(d)CA Government Code § 29826(d) If a registered warrant is not presented for payment within 60 days from the date of the notice required by subdivision (b), the moneys set aside for its payment shall be applied by the treasurer to the payment of unpaid warrants next in order of registry. When finally presented, any properly endorsed warrant so bypassed shall be paid by the treasurer when sufficient funds that may be properly applied to the payment of registered warrants are next available.

Section § 29827

Explanation

When the treasurer pays a warrant that has interest, they need to write down how much interest was paid on the warrant itself. They also have to record the interest separately from the main amount in their records.

When the treasurer pays any warrant upon which any interest is due, he or she shall note on the warrant the amount of interest paid and enter on his or her account the amount of the interest distinct from the principal.

Section § 29828

Explanation

This law states that the county treasurer can charge the entity that issues a warrant (like a government agency) for the administrative costs of handling that warrant. These costs include things like keeping records, informing relevant parties, calculating interest, and processing payments.

Actual costs incurred for warrant registration, record maintenance, notification, interest calculation, and payment processing may be recovered from the issuing entity as administrative costs by the county treasurer.