All warrants issued by the county auditor shall be numbered consecutively within each series. The number, date, amount of each, and the name of the person to whom payable, shall be stated thereon. The auditor shall enter the warrants in his register at the time they are issued.
WarrantsGeneral
Section § 29800
This law section outlines the procedure for county auditors when they issue warrants. Each warrant must be numbered in order, include the date, amount, and the person's name to whom it is payable. The auditor is also required to note these details in their records as soon as the warrants are issued.
county auditor warrant numbering consecutive numbering
Section § 29801
This law allows for using different sets of numbers for various types of warrants. For example, payroll warrants, general warrants for supplies and expenses, and special warrants issued by court orders can each have their own series of numbers to distinguish between them.
Separate series of numbers may be used for the different kinds of warrants, such as pay roll warrants, general warrants drawn for miscellaneous supplies and expenses, and special warrants drawn on court orders.
payroll warrants general warrants special warrants
Section § 29802
If you have a warrant issued for payment by the county but you don't present it to the treasurer within six months, it becomes void. The money can then be moved to the county's general fund, unless there’s a law stating otherwise.
If your warrant becomes void, you have up to two years to ask for a new one. You can either present the original warrant or, if it's lost, declare this through an affidavit. The governing body can authorize a new warrant without needing to review each one individually, but it will have the same terms as the original.
After two years, you might still get a replacement warrant if the governing body agrees it's fair and the funds are available. The auditor is involved in this process and might need to check voided warrants with the governing body. Just like before, any new warrants will have the same restrictions as the old ones.
(a)CA Government Code § 29802(a) Unless otherwise provided by ordinance, any warrant issued is void if not presented to the county treasurer for payment within six months after its date.
Whenever, under the provisions of this section, warrants drawn on trust funds became void, the moneys in the county treasury represented by the warrants may be transferred to the general fund of the county by the county auditor unless disposition is otherwise provided by law.
(b)CA Government Code § 29802(b) Any time within two years from the date on which the original warrant became void, the payee or assignee of any warrant which is void as provided in this section may present the warrant to the governing body of the agency on which the warrant was drawn, or declare by affidavit that the warrant has been lost or destroyed, and the governing body may by resolution authorize the auditor to draw new warrants within the limitations prescribed by the resolution without prior individual order of the governing body, provided the limitations prescribed by this section have been complied with. The new warrant shall be subject to the same limitations as the original warrant which it replaces.
(c)CA Government Code § 29802(c) If, at any time after a period of two years from the date on which the original warrant became void, or during such other period of time as specified by ordinance, the payee or assignee presents such warrant to the governing body of the agency on which the warrant was drawn, the governing body may adopt an order instructing the county auditor to draw a new warrant in favor of the payee or assignee in the same amount as the original warrant, or the governing body, by resolution, may authorize the auditor, without prior individual order of the governing body, to draw warrants within the limitations prescribed by the resolution in any case in which the auditor determines that it would be inequitable or unreasonable not to draw the warrant, and money is available in the county treasury to make payment on the indebtedness. If the auditor deems it necessary, he or she may present a voided warrant to the governing body for its review, approval, and appropriation of funds. Any such new warrant shall be subject to the same limitations as the original warrant which it replaces.
county treasurer warrant void period trust funds
Section § 29803
The auditor has the responsibility to issue payments, called warrants, to people who are owed money by the county, as long as these claims have been checked, approved, and scheduled for payment by the board of supervisors. However, there's an exception noted in another law, Section 53912.
Except as provided in Section 53912, the auditor shall issue warrants on the treasurer in favor of the persons entitled thereto in payment of all claims chargeable against the county which have been legally examined, allowed, and ordered paid by the board of supervisors.
auditor duties county payments warrants issuance
Section § 29804
The auditor is responsible for issuing payment warrants for county debts if the amounts are legally set or approved by someone other than the county board, except for cases under Section 53912.
Except as provided in Section 53912, the auditor shall issue warrants on the treasurer for all debts and demands against the county when the amounts are fixed by law or are authorized by law to be allowed by a person or tribunal other than the board.
auditor responsibilities county debts treasurer warrants
Section § 29806
This law explains how the county treasury should handle payments for current expenses. Basically, payments (called 'warrants') should be processed in the order they're received. If there isn't enough money in the fund to cover a payment, that payment gets put on a waiting list and will be paid as soon as there are available funds, in the order they were added to the list.
Warrants drawn by order of the board on the county treasury for the current expenses during each year shall be paid in the order of presentation to the treasurer. If the fund is insufficient to pay any warrant, the warrant shall be registered and paid in the order of its registration.
county treasury warrants current expenses
Section § 29807
This law states that if a district, public corporation, or public agency uses the county treasury to hold its money, the county auditor can simplify the money withdrawal process. Instead of following complicated procedures, the auditor can issue a warrant directly for the same amount specified by the organization. This warrant will have details like the fund name, issuance date, payee's name, and other relevant information.
Whenever any district, public corporation or public agency uses the county treasury as the depository of its moneys, the county auditor, notwithstanding any other provision of law, may, in lieu of complying with any other procedure for the withdrawal of moneys from the county treasury, prepare his warrant on the county treasury for the same amount as the order, requisition, or other authorization from the district, public corporation or public agency. The warrant shall show the name of the fund upon which the warrant is drawn, date issued, payee’s name, as well as any other information deemed appropriate by the auditor.
county treasury district financial withdrawal public corporation fund
Section § 29808
This law allows the auditor to move money from a district, public corporation, or public agency's account to a clearing fund within the county treasury. This helps make it easier to issue payment warrants for multiple entities from one place.
The auditor may direct the transfer of the amount of the order, requisition or other authorization, from the account or funds of the district, public corporation or public agency to one or more clearing funds in the county treasury to the end that warrants for all districts, public corporations or public agencies may be drawn against one or more clearing funds.
auditor authority transfer of funds county treasury
