ClaimsFiling and Approval
Section § 29700
This part of the law explains that unless stated otherwise, the rules in this chapter are about making claims for money or damages against counties. It includes claims covered under certain other parts of the law starting with Sections 900 and 940.
Section § 29701
This law section states that a claim must be submitted at least three or five days before the board meeting where it will be reviewed, depending on local rules. However, the board can decide through an ordinance that certain claims or types of claims don’t have to follow this timing rule.
Section § 29702
Before the board can review a claim for money spent, the officer who ordered the spending must approve it first.
Section § 29703
When the board makes a decision on a claim, the clerk writes down what they decided and adds this information directly onto the claim document. If the claim, or part of it, is approved, the clerk writes down how much is approved, the date, which fund will pay it, and if the person making the claim has to accept this amount as the full settlement. This note must be signed by the clerk and the chairman, and then the clerk sends the endorsed claim to the auditor.
Section § 29704
If an auditor agrees with a claim, they will mark it as approved and assign their signature. Then, they issue a payment for the approved amount. If the board has decided the claimant must accept this amount as a full settlement, the payment won't be sent until the claimant has provided a signed document agreeing to this settlement.
Section § 29705
This section allows the board to create and use specific forms for submitting and paying claims. These forms must align with existing laws and regulations. They ensure that claims are approved by responsible officers, like those who direct spending or manage purchase orders. At least one board member must also approve claims, although sometimes a list of approved claims can replace individual approvals. The clerk or auditor must certify the accuracy of these claims and computations, ensuring proper financial oversight and record-keeping. Claims and their statuses are documented in an "allowance book" or "warrant book." These procedures maintain transparency and accountability within county financial operations.
Section § 29706
If someone makes a claim against a county in California, and they don't use the specific form that the board prefers, this can't be used as an excuse to dismiss the lawsuit. The important thing is that the claim must be presented as required by other parts of the law.
Section § 29707
This law requires that any claim for reimbursement submitted by a board member of a county—for things like daily allowances, travel costs, or services provided—must be detailed and verified to show that expenses were genuinely incurred or services were truly performed. These claims must be reviewed by the district attorney or county counsel to determine if they are legal. If any part of the claim is illegal, the attorney or counsel must explain why, and that part will be denied by the board.
Section § 29707.1
This law explains that in certain counties, if the board of supervisors decides to follow specific procedures, a board member doesn't need to submit claims for per diem, mileage, or services to the district attorney or county counsel. Once the county auditor approves these claims, a payment can be made directly without additional approvals.
However, this process only starts working in a county if the board of supervisors passes a resolution to adopt it.
Section § 29708
This law says that a county officer or employee in California cannot submit a claim for payments or compensation from the county, except for their own work-related services. Additionally, they are not allowed to support or advocate for any claims from others unless it is part of their official job responsibilities.