The letterhead or other prominent location on official stationery of each state agency, and county, city, including, but not limited to, a chartered city, and each school district, municipal corporation, district, political subdivision, and board, commission, and agency thereof, and every other local public agency, used in communication with the public, shall include the telephone number of such entity. The telephone number may be typed or handwritten on the letterhead or other prominent location.
Chapter 22Letters and Correspondence
Section § 7525
This law requires that all official stationery from state and local government agencies, including cities, school districts, and other public entities, must display the entity's telephone number prominently. The phone number can be typed or handwritten.
official stationery state agency telephone number local government communication public entity phone typed or handwritten phone number city and county stationery government letterhead school district contact municipal corporation communication public agency phone number contact information on official documents prominent phone number display public agency stationery political subdivision contact communication with the public
Section § 7526
California law requires all state and local public agency letterheads, like those from cities, counties, and school districts, to include the address and phone number where people can ask questions about the communication. This information can be typed or handwritten.
In addition to the requirements of Section 7525, the letterhead or other prominent location on official stationery of each state agency, and county, city, including, but not limited to, a chartered city, and each school district, municipal corporation, district, political subdivision, and board, commission, and agency thereof, and every other local public agency, used in communication with the public shall include, in addition to the telephone number of the agency, the address and telephone number, if different from the telephone number of the agency otherwise required to appear thereon, to which inquiry regarding the subject matter of the specific communication may be made. The address and telephone number may be typed or handwritten on the letterhead or other prominent location.
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Section § 7527
This law requires that all letters from state agencies in California be signed by someone responsible, or at least include their name. If the letter is generated by a computer, it must also provide a phone number and address for contacting someone who knows about the topic.
Every letter to any person from a state agency shall be signed by, or contain the name of, the writer, authorized representative, or contact person familiar with the subject area. In the case of computer-generated letters, a telephone number and an address where a person familiar with the subject area may be contacted shall be given.
state agency correspondence agency letter requirements authorized signature contact person information computer-generated letters state agency letters contact phone number contact address communication transparency agency representative letter writer identification state communication policy
