Cancellation and Voter File MaintenanceResidency Confirmation Procedures
Section § 2220
This California law requires county election officials to verify voter addresses before a primary election, ensuring voters are registered at their current residences. This must be done by mailing a postcard to registered voters 90 days before the election. The postcard asks if they still live at the address listed, and if not, requests the card to be returned to the mail carrier. If a voter has voted recently, confirmed their registration online, or is under 18 and not eligible to vote in the primary, the county is not required to send them a postcard.
Section § 2221
This law explains what county election officials in California must do when they receive returned residency confirmation postcards from voters. If a postcard is returned marked undeliverable with no forwarding address, the voter's registration status will be marked as inactive, and they will get a confirmation notice.
If the postcard shows a forwarding address within or outside the county, the official must update the voter’s record with the new address, keep the old one on file, and send a confirmation notice. All these updates must show up on the official voter list.
Section § 2222
Instead of sending out a postcard to verify where someone lives, the Secretary of State or local election officials in California can work with the U.S. Postal Service to use their change-of-address data. This information helps keep voter registration details current and is shared with local election offices through a state database.
Section § 2223
This law allows county elections officials in California to bypass sending individual residency confirmation postcards to voters. Instead, they can include a request for address corrections on the outside of the county voter information guide sent during elections within the last six months. This helps keep voter records updated and saves costs.
For voters who didn’t participate in recent elections or didn’t receive the information guide with the address correction request, their address confirmation must be done through a residency postcard or address verification using specific data sources.
Section § 2224
If a voter hasn't participated in an election for over four years without updating their address, name, or party preference, the county elections official might send them a postcard to confirm their residence. The postcard can be sent after certain notices are returned, but not as part of the standard residency check. This postcard is forwardable and allows voters to update their information by sending back a prepaid form.
The message emphasizes the importance of verifying the address to remain on the active voter list and warns that if the voter doesn’t confirm their details within 15 days, they might have to prove their residency to vote in future elections. Voters can confirm their address using a toll-free number if offered, but any address changes must be submitted in writing.
Counties using this process must inform voters about it through the county voter information guide or a separate mailing. The regulation became inactive on January 1, 2020, and will be repealed by January 1, 2029.
Section § 2225
This law describes how voters' addresses should be updated using information from the U.S. Postal Service. When there's a change of address, the county elections officials send a notice to verify or correct address info. If a move within California is detected, a notice tells the voter their info is updated, and they need to act only if it's wrong. If no forwarding address or an out-of-state move is indicated, a different notice format is used. Changes to address must be written. A toll-free number could confirm the old address, but it's optional. Voters aren't marked inactive unless out-of-state data or insufficient forwarding info implies they've moved away.
Section § 2226
This law outlines the procedures for updating voter registration records in California when a voter changes their address. If a voter has moved within the state, their registration is updated immediately. If mail is returned as undeliverable or indicates the voter has moved out of state, their status is marked inactive, meaning they won't receive election materials. If a voter is flagged as inactive due to not confirming their address, they are sent an address verification by mail. Failure to respond or vote in two federal elections can result in voter record cancellation. However, if a voter with inactive status attempts to vote or confirms their address, they are set back to active status. These transactions must be shown on the voter list per Section 2191. This section stays effective until the state modifies its voter registration database to notify officials when voters confirm their records online, as required by federal law.
Section § 2226
This law section outlines how county elections officials in California must handle voter registration when they receive change-of-address information. If a voter moves within California, their registration is updated immediately. If a voter's address is undeliverable or they move out of state, their status is set to inactive, meaning they won't receive election materials. Inactive voters are sent an address verification notice, except if they confirmed their information online in the past year. If they don't respond or vote in two federal elections, their registration is canceled. However, if an inactive voter votes, confirms residency, or verifies their record online, their status becomes active again. All changes must be updated in the voter list according to regulations.
Section § 2227
This law allows a county elections official in California to work with a consumer credit reporting agency to update voter address information instead of sending residency confirmation postcards. When contracted, the agency will check their databases for change-of-address information on registered voters, which the official can use to send notices to voters to confirm their new address. However, confidential voter data cannot be shared if protected by certain privacy laws. The credit agency can only use this information for updating voter addresses and must not retain it. If a voter responds and confirms a new address, the official will update the registration, but if there’s no response, the voter’s registration status remains unchanged.