Records And Reports - Governing Boards - CA Education

Section § 35250

This section outlines specific responsibilities for the governing board of each school district. They must provide official certifications when needed, keep precise financial records, submit an annual report to their county superintendent by July 1st, and maintain any additional records that the law requires.

The governing board of every school district shall:

(a) Certify or attest to actions taken by the governing board whenever such certification or attestation is required for any purpose.

(b) Keep an accurate account of the receipts and expenditures of school moneys.

(c) Make an annual report, on or before the first day of July, to the county superintendent of schools in the manner and form and on the blanks prescribed by the Superintendent of Public Instruction.

(d) Make or maintain such other records or reports as are required by law.

school district responsibilities financial records annual report county superintendent certification actions school money expenditures record-keeping requirements Superintendent of Public Instruction report forms school board duties

(Enacted by Stats. 1976, Ch. 1010.)

Section § 35251

If a teacher's or school district's records are destroyed by a major disaster, they can use affidavits from teachers or principals to report the information from those records. These affidavits will be accepted, except when calculating average daily attendance.

Whenever in any school year the school register of any teacher, or other records of any school district are destroyed by conflagration or public calamity, preventing the teacher and school officers from making their annual reports in the usual manner and with accuracy, affidavits of the teacher, the school principals, or other officers of the school district, certifying as to the contents of the destroyed register or other records, shall be accepted by all school authorities for all school purposes appertaining to the school district, except that of average daily attendance.

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(Enacted by Stats. 1976, Ch. 1010.)

Section § 35252

If a school district's attendance is significantly impacted by events like major fires, disasters, or widespread illness, school reports on everything except attendance will still be accepted as accurate by officials.

Whenever the average daily attendance of any school district has been materially affected in any school year by conflagration, public calamity, or epidemic of unusual duration and prevalence, the regular annual reports of the teacher, the school principal, or officers of the school district, shall be accepted by all school officers for all school matters appertaining to the school district, except that of average daily attendance.

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(Enacted by Stats. 1976, Ch. 1010.)

Section § 35253

This law allows a school district's governing board to destroy certain records if there isn't another law that specifies what to do with them. This can only be done following specific rules set by the Superintendent.

Whenever the destruction of records of a school district is not otherwise authorized or provided for by law, the governing board of the district may destroy those records of the school district in accordance with regulations of the Superintendent that the Superintendent may by this provision adopt.

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(Amended by Stats. 2021, Ch. 666, Sec. 25. (AB 486) Effective January 1, 2022.)

Section § 35254

This law allows school districts to make copies of their records using photographs, microfilm, or electronic means, and then destroy the original records. However, if a record is needed for an audit, the original must be kept until after the audit is finished and until two years have passed after July 1st of that audit year.

The governing board of any school district may make photographic, microfilm, or electronic copies of any records of the district. The original of any records of which a photographic, microfilm, or electronic copy has been made may be destroyed when provision is made for permanently maintaining the photographic, microfilm or electronic copies in the files of the district, except that no original record that is basic to any required audit shall be destroyed prior to the second July 1st succeeding the completion of the audit.

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(Amended by Stats. 1999, Ch. 646, Sec. 10. Effective January 1, 2000.)

Section § 35255

If a school district covers areas in more than one county, all official documents about the schools must be filed with the supervisors or school superintendent of every county involved.

In any joint school district, all returns, reports, certificates, estimates, petitions, and other papers of any kind relating to schools and school districts, required by law to be filed with or presented to the board of supervisors or county superintendent of schools, shall be filed with or presented to the supervisors or superintendent of schools of each county in which any portion of the district is situated.

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(Enacted by Stats. 1976, Ch. 1010.)

Section § 35256

This law requires every school district in California to create and regularly update a School Accountability Report Card for each school. This card provides detailed information on various school conditions. The school district must compare its report card to the state’s model report card at least every three years and can adjust as needed for local needs. Every year, districts must issue the report card, publicize it, and notify parents that a hard copy is available upon request. As of the 2008-09 school year, districts must provide hard copies by February 1 each year if requested.

School Accountability Report Card

The governing board of each school district maintaining an elementary or secondary school shall develop and cause to be implemented for each school in the school district a School Accountability Report Card.

(a) The School Accountability Report Card shall include, but is not limited to, the conditions listed in Section 33126.

(b) Not less than triennially, the governing board of each school district shall compare the content of the School Accountability Report Card of the school district to the model School Accountability Report Card adopted by the state board. Variances among school districts shall be permitted where necessary to account for local needs.

(c) The governing board of each school district annually shall issue a School Accountability Report Card for each school in the school district, publicize those reports, and notify parents or guardians of pupils that a hard copy will be provided upon request. Commencing with the 2008–09 school year, each school district shall make hard copies of its annually updated report card available, upon request, on or before February 1 of each year.

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(Amended by Stats. 2007, Ch. 530, Sec. 3. Effective January 1, 2008. Note: This section was added on Nov. 8, 1988, by initiative Prop. 98.)

Section § 35256.1

This law states that School Accountability Report Cards must include extra information specified in another section, Section 41409.3, in addition to what they already have to report.

In addition to the information required under Section 35256, each School Accountability Report Card shall include the information required under Section 41409.3.

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(Added by Stats. 1989, Ch. 1463, Sec. 1.)

Section § 35258

Every school district in California with Internet access must post its School Accountability Report Card online by February 1 each year, updated annually. If a district doesn't have Internet access, it must provide physical copies of the updated report by the same deadline.

(a) Each school district that is connected to the Internet shall make the information contained in the School Accountability Report Card developed pursuant to Section 35256 accessible on the Internet. The School Accountability Report Card information shall be updated annually. Commencing with the 2008–09 school year, each school district connected to the Internet shall make its annually updated report card available on the Internet on or before February 1 of each year.

(b) Commencing with the 2008–09 school year, each school district not connected to the Internet shall make hard copies of its annually updated School Accountability Report Card available, pursuant to subdivision (c) of Section 35256, on or before February 1 of each year.

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(Amended by Stats. 2007, Ch. 530, Sec. 4. Effective January 1, 2008.)