A board of library trustees shall meet at least quarterly, at the time and place that it may fix by resolution.
Article 6Meetings of Boards of Trustees
Section § 18380
The library trustees' board is required to have meetings at least four times a year, and they decide when and where these meetings will happen.
library trustees quarterly meetings meeting schedule board of trustees resolution meeting frequency meeting location public libraries trustee responsibilities governance library board administration organizational governance trustees' duties public meeting schedule
Section § 18381
If two trustees want to have a special meeting, they can arrange it by sending written notices to each member at least 12 hours beforehand.
Special meetings may be called at any time by two trustees, by written notices served upon each member at least 12 hours before the time specified for the meeting.
special meetings two trustees written notices meeting notice requirement 12-hour notice calling a meeting trustees serving notices meeting procedure member notification scheduling meetings
Section § 18382
To conduct official business, at least three members need to be present.
Three members constitute a quorum for the transaction of business.
quorum transaction of business three members official business meeting requirements minimum attendance member presence business transaction decision-making process group decision membership rules voting procedure board activities committee regulations organizational meetings
Section § 18383
The board must have a yearly meeting to organize. If there's a regular election for board members, this meeting must happen within 15 days after elected members take office. In years without an election, the meeting still happens in the same 15-day window as usual. During this meeting, the board will choose one member as president and another as secretary, both serving for a year or until new officers are chosen.
The board shall hold an annual organizational meeting. In a year in which a regular election for board members is conducted, the meeting shall be held on a day within a 15-day period that commences with the date upon which a board member elected at that election takes office. Organizational meetings in years in which no such regular election for board members is conducted shall be held during the same 15-day period on the calendar. At each of such meetings, the board shall elect one of its number president, and another one of its number secretary. They shall serve as such for one year or until their successors are elected and qualified.
annual organizational meeting board election election day board president board secretary term of office 15-day period officer roles succession in office board responsibilities election cycle meeting schedule date of office assumption board member position elected board members
Section § 18384
This law requires that the board must make sure a detailed and accurate record of its meetings and decisions is maintained.
The board shall cause a proper record of its proceedings to be kept.
board proceedings record-keeping meeting documentation proceedings record decision recording minutes maintenance documentation process accurate record official records meeting outcomes archival board meetings proceedings documentation
Section § 18385
When a new library district is created, the first thing the board of trustees needs to do at their initial meeting is to prepare and send a certificate to the State Librarian. This document must confirm that the library is set up, include the date it was established, list the names of the trustees, and detail the officers of the board for the current fiscal year.
At the first meeting of the board of trustees of any library district formed under this chapter it shall immediately cause to be made out and filed with the State Librarian a certificate showing that the library has been established, with the date thereof, the names of the trustees, and the officers of the board chosen for the current fiscal year.
board of trustees library district State Librarian certificate library establishment trustees names officers of the board initial meeting date of establishment fiscal year
